KISC IT project Coordinator
Duration
7 months
Start Date
January 5 2021
End Date
July 31
Deadline for applications
October 23 2020
Open position
The IT Project Coordinator is a temporary role which will focus on the implementation of upgrades and changes in the main IT Infrastructure of KISC. The IT Project Coordinator will continue an existing project that started in 2019 and will oversee the multi-phase implementation according to the project that includes: migration from remote to desktop environment (Microsoft 365), upgrades to the property management system (ASSD), deploying a new E-Shop system and standardising the use of ICT at KISC. This role will be responsible for coordinating the suppliers involved and ensuring a good deployment of each system according to the implementation plan. This will include implementing, testing, bug tracking, training our staff and documenting the systems.
Apply for a job
  • Needs to be at least 21 years old
  • Is a member of an Association recognised by WOSM/WAGGGS
  • Communicates well in written and spoken English

Essential

  • Ability to work within an international team of volunteers
  • Ability to work well under pressure and within strict timelines
  • Ability to work independently
  • Skill and knowledge of project management
  • Demonstrated professional, disciplined and efficient approach to work and planning
  • Ability to train others on IT
  • Advanced understanding and technical knowledge of IT
  • Willingness to work according to a flexible schedule

Desirable

  • Experience with Microsoft 365 Business including Windows 10 Pro, Exchange, InTune and Office
  • Experience with PMS systems, ideally ASSD
  • Experience with digitalization of processes and integrations
  • Has previously been a member of the staff team at KISC
  • Affinity for customer service and guest contact

Main Tasks

Between January and May 2021, KISC aims to migrate from a remote desktop environment to a centrally managed pool of laptops and desktops through Microsoft 365, upgrade to a web-based version of our Property Management System (ASSD), deploy a new shop and e-shop software and standardise the use of Information Systems. The technical solutions and suppliers have already been selected. This role will be responsible for coordinating the suppliers involved and ensuring a good deployment of each system according to the implementation plan. This will include implementing, testing, bug tracking, training our staff and documenting the systems. Alongside this main project, the IT Project Coordinator will be responsible for the regular maintenance of the ICT.

There are also other responsibilities involved in the role such as running activities in the Summer, and helping in other work areas of the Centre.

  • Coordinate suppliers, staff and resources to ensure a good deployment of the IT Systems
  • Implement, test, track bugs on the new systems
  • Update KISC work processes to the new systems
  • Train KISC staff and document the new systems
  • Plan and prepare possible future developments of KISC IT Systems
  • Ensure daily ICT maintenance
  • Cooperation with external suppliers and partners
  • Cooperation with all teams at the Centre

Other responsibilities 

  • Deal with any guest enquiries relating to the Centre
  • Run and develop staff training
  • Assist in other areas of the Centre where necessary
  • Involvement in the execution of the Centre’s Operational Plan
  • Work and communicate effectively with all staff and guests

General

The position is part of the support staff team. There will be a lot of involvement and cooperation with other teams at the Centre

Line manager

The line manager for this position is the Internal Services Director. 

Insurance

  • Accident Insurance (provided by the Centre) for both work and non-work related activities over the duration of the contract.
  • Private Liability Insurance (provided by the Centre): This insurance covers any damage caused by any staff on an object or person.
  • Sickness Insurance (provided by the Centre): All LTS will get private sickness insurance if necessary. The deductible (amount each LTS has to cover per calendar year themselves) is, if nothing else mentioned, CHF 300.-. This insurance covers any treatment due to sickness.
  • Social Insurance according to the Swiss Law (provided by the Centre): Every LTS must have Social Insurance according to the Swiss regulations. This includes invalidity insurance, maternity leave and old-age and survivors' insurance (OASI). More information will be given during training.

Benefits

  • A room in one of the shared flats in Kandersteg
  • All meals at the Centre, both while at work and on days off
  • 2 days off per week
  • Pocket money starting from 450 CHF per month   
  • Management and leadership training
  • Administration of work permits
  • Other benefits see here

Visa

  • Citizens of EU/EFTA countries do not need a visa, and the Centre secures the necessary work permit.
  • For citizens of non-EU/EFTA countries who have not been Staff at KISC before, we can apply for a 4-month visa, for 4-month contracts. The applicant needs to be under 35 years old for the whole duration of the contract.
  • For citizens of non-EU/EFTA countries who have been Short Term or Long Term Staff at KISC before, there is usually a very low probability of getting another visa. If the non-EU/EFTA applicant is suitable for the role and fulfils specific requirements set by the Swiss authorities, there is a possibility to get a visa for a longer contract.
  • The employment is dependent on securing the necessary special permission from the Swiss authorities.